Transcribe Webex Meetings in Real Time

Kalima captures the sound playing on your computer and turns Webex meetings into a live, speaker-separated transcript. Nothing new joins your Webex workspace.

Live translation and AI summaries use the same audio stream. The transcript is ready when the call ends, and qualifying summaries finish shortly afterward.

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Transcribe Webex without adding a bot to the call

Webex is built for large enterprise calls, partner meetings, and webinars. On calls like these, a recording bot in the participant list often feels out of place. Kalima works differently. It captures the sound playing on your computer, so no bot joins the call.

Capture happens locally on your machine, from an internal all-hands to an external partner call or a hosted webinar. There is no Webex integration to set up and no bot to invite.

Why transcribing Webex calls is harder than it looks

Webex includes a built-in transcription feature on some enterprise plans. Teams that need a reliable, real-time record still run into the same limits.

Built-in transcription depends on the host's plan

Native Webex transcription only works when the host has the right enterprise plan and turns the feature on for the meeting. People who join from outside the host's organisation often cannot open the resulting transcript at all.

Multilingual calls leave gaps in the record

Enterprise and partner calls often mix several languages. A single-language transcript drops or garbles whatever it cannot follow, so large parts of the meeting go unrecorded.

Transcripts arrive after the meeting, not during it

Cloud-processed Webex transcripts only appear once the recording has finished and been processed, sometimes after a noticeable wait. There is nothing readable to follow while the meeting is still going.

How to transcribe a Webex meeting with Kalima

The steps are the same whether you host or attend. Capture the sound playing on your computer, then follow the transcript as it appears.

Start Kalima before you join the Webex call

Open Kalima and start a live session. On desktop, Kalima captures system audio, so it hears every participant on the call, not just your own microphone. You can also mix in your mic if you want your own voice in the record.

Read the transcript as the meeting runs

Speech is transcribed in real time, with speaker labels. If more than one language is in play, turn on live translation so cross-language discussion stays readable while it happens. No after-the-fact cleanup.

Create notes and export after you stop

When a Webex meeting lasts at least five minutes and contains enough speech, Kalima starts an AI summary automatically after processing finishes. You can also generate one manually, export the transcript, and share it with colleagues.

Illustration of two colleagues at a desk: a microphone picks up their conversation, a laptop shows four remote participants, and a transcript card with speaker dots and a summary card lie in front of them

What you get from bot-free Webex transcription

Capturing audio locally, instead of joining the call as a participant, changes what the transcript can do for you. That matters most in the enterprise and partner settings where Webex is the default.

No Webex integration to set up

Kalima is not a Webex integration and not a participant in the call, so nothing is installed in your Webex organisation. Whether you may record a meeting is still up to the people in it and your company's rules.

A live record whether you host or attend

You do not have to be the host to get a transcript. Kalima works from your side of the audio. Let the host and the other participants know before you start.

Multilingual calls stay complete

Live translation runs on the same stream as transcription. Partner calls and international all-hands meetings produce a full, readable record even when people switch languages mid-call.

Feature fit for Webex meetings

The jobs Webex users most often want a transcript to handle, and how Kalima covers each one.

What you needHow Kalima helpsOutcome

Transcribe without a Webex pluginLocal system-audio captureA full transcript with no participant added to the call and nothing installed in Webex

Follow international partner calls in real timeLive translationA readable record in your language even when other participants speak a different one

Shareable follow-up for large enterprise callsAI summary and exportAn immediate transcript, followed by shareable decisions and action items after the summary finishes

Before you record

Kalima runs on your own device, so nobody in the meeting sees it. That is exactly why you should announce it: tell everyone before you start and ask for their consent. If you use Kalima at work, agree on it with your data protection officer and, where there is one, your works council first.

Webex transcription questions

Common questions about transcribing Webex meetings with Kalima.

No. Kalima captures the sound playing on your computer during the call. Nothing new appears in the participant list, and no Webex integration or plugin is required.

No. Kalima works from your local audio, so you can also transcribe Webex meetings you only attend. Let the host and the other participants know before you start.

Yes. Live translation keeps the record readable when participants switch languages during the call. Set a target language, and the translation runs on the same stream as the live transcript.

Yes. Kalima's desktop app captures system audio, which covers both the Webex desktop client and Webex in a browser tab. It can transcribe any sound playing on your computer during the meeting.

You get an AI summary with decisions and action items. You can export the full transcript as SRT, VTT, PDF, JSON, or plain text, and speaker labels are kept in every export format.

Transcribe your next Webex meeting

Start for free and get a live, speaker-labeled transcript of your next call, without adding a bot or changing your Webex setup.

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