Transcribe Webex Meetings in Real Time
Kalima captures the sound playing on your computer and turns Webex meetings into a live, speaker-separated transcript. Nothing new joins your Webex workspace.
Live translation and AI summaries run on the same audio stream, so the written record and the follow-up are ready the moment the call ends.
Transcribe Webex without a bot in the room
Webex is built for large enterprise calls, partner meetings, and webinars. On calls like these, a third-party recording participant is often blocked by IT policy or simply feels out of place. Kalima works differently. It captures the sound playing on your computer, so nothing new appears in the Webex participant list.
Capture happens locally on your machine. That means you can transcribe any Webex session, from an internal all-hands to an external partner call or a hosted webinar, without requesting host permissions, setting up a Webex integration, or changing how your organisation runs its meetings.
Let's lock the launch date before we wrap.
Works for me, I'll prep the release notes.
Can we get this transcript in Spanish too?
¿Podemos tener esta transcripción también en español?
Why transcribing Webex calls is harder than it looks
Webex includes a built-in transcription feature on some enterprise plans. Teams that need a reliable, real-time record still run into the same limits.
Transcription depends on the host or an admin
Native Webex transcription only works when the host has the right enterprise plan and turns the feature on for the meeting. People who join from outside the host's organisation often cannot open the resulting transcript at all.
Multilingual calls leave gaps in the record
Enterprise and partner calls often mix several languages. A single-language transcript drops or garbles whatever it cannot follow, so large parts of the meeting go unrecorded.
Transcripts arrive after the meeting, not during it
Cloud-processed Webex transcripts only appear once the recording has finished and been processed, sometimes after a noticeable wait. There is nothing readable to follow while the meeting is still going.
How to transcribe a Webex meeting with Kalima
The steps are the same whether you host or attend. Capture the sound playing on your computer, then follow the transcript as it appears.
Start Kalima before you join the Webex call
Open Kalima and start a live session. On desktop, Kalima captures system audio, so it hears every participant on the call, not just your own microphone. You can also mix in your mic if you want your own voice in the record.
Read the transcript as the meeting runs
Speech is transcribed in real time, with speaker labels. If more than one language is in play, turn on live translation so cross-language discussion stays readable while it happens. No after-the-fact cleanup.
Get notes and export the moment you stop
When the Webex meeting ends, an AI summary with decisions and action items is ready right away. Export the full transcript as SRT, VTT, PDF, JSON, or plain text and share it with colleagues who missed the call.
What you get from bot-free Webex transcription
Capturing audio locally, instead of joining the call as a participant, changes what the transcript can do for you. That matters most in the enterprise and partner settings where Webex is the default.
No IT policy conflicts
Kalima is not a Webex integration and not a participant in the call. It needs no IT approval, no admin rights in your Webex organisation, and no change to your company's meeting policy.
A live record whether you host or attend
You do not have to be the host to get a transcript. Kalima works from your side of the audio, so you can transcribe a call even when the host has not turned on recording.
Multilingual calls stay complete
Live translation runs on the same stream as transcription. Partner calls and international all-hands meetings produce a full, readable record even when people switch languages mid-call.
Feature fit for Webex meetings
The jobs Webex users most often want a transcript to handle, and how Kalima covers each one.
Webex transcription questions
Common questions about transcribing Webex meetings with Kalima.
Related solutions
Transcribe your next Webex meeting
Start for free and get a live, speaker-labeled transcript of your next call, without adding a bot or changing your Webex setup.