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Save transcripts and summaries in Notion

Each recording Kalima finishes becomes an entry in a Notion database: the name, date and project as properties, the AI summary as the page content, and a link back to the transcript.

Your meeting notes, interviews and lectures end up next to the rest of your team's knowledge, without anyone copying them over.

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Laptop with a transcript on a desk, a conveyor belt carrying summary, task and document cards to a folder, a chat window and a task list

A meeting archive that fills itself

Teams that work in Notion want their meeting notes there too, searchable and linked to the projects they belong to. Typing them up after every conversation is the part that never quite happens.

With an automation, Kalima's summary lands in the database on its own. The full transcript stays one click away in Kalima, where the audio plays along.

Why meeting notes do not make it into Notion

Notion is where the knowledge lives. Conversations are where it is created.

1

Notes are written after the fact

By the time someone writes up the meeting, the details are gone and the next meeting has started.

2

Every page looks different

Notes from different people follow different structures, which makes a database hard to filter and compare.

3

Transcripts are too long for a page

A one-hour conversation is many thousands of words. The page needs the summary; the transcript belongs one click away.

How to send Kalima recordings to Notion

The steps with Zapier. With n8n or Make the same flow runs through an API key.

01

Prepare a Notion database

Add properties for what you want to keep, for example the date, the project and a URL property for the recording link.

02

Connect Kalima to Zapier

In Kalima, open Settings, Integrations and, on the Zapier card, Go to Zapier. Approve access in the Kalima window that opens.

03

Choose the trigger

New AI Summary creates the entry once the summary exists. New Transcript creates it as soon as the transcript is ready, with the summary when one already exists.

04

Create the database item

Add Notion's step for a new database item, map the properties, and put the overview, decisions and action items, or the summary as Markdown, into the page content.

Illustration of two colleagues at a desk: a microphone picks up their conversation, a laptop shows four remote participants, and a transcript card with speaker dots and a summary card lie in front of them

What a Notion entry can hold

Fields from Kalima, mapped to the properties you choose.

A consistent structure

Every summary has the same parts: overview, key points, decisions, action items and open questions.

Project and workspace

Recordings carry the Kalima project and workspace they are filed in, ready for a select or relation property.

A link to the transcript

Opens the recording in Kalima, with the audio, the speakers and the full transcript.

Optional full text

When you do want the transcript in Notion, Export Transcript provides it as text or Markdown.

Databases teams build with it

One trigger, many kinds of archive.

Meeting notes per projectNew AI Summary limited to one Kalima projectA project database with every meeting's outcome
A research repositoryNew Transcript for interview recordingsEvery interview as a page, with the summary and a link to the transcript
Lecture notesNew AI Summary for uploaded lecture recordingsA course database with key points and open questions per session

Before you record

Kalima runs on your own device, so nobody in the meeting sees it. That is exactly why you should announce it: tell everyone before you start and ask for their consent. If you use Kalima at work, agree on it with your data protection officer and, where there is one, your works council first.

Notion questions

Common questions about sending Kalima recordings to Notion.

Zapier needs Kalima Plus or higher. n8n and Make connect with an API key, which needs Pro or higher.
Yes. Add Export Transcript before the Notion step and map its text into the page. Long transcripts make long pages, so many teams keep the summary in Notion and link to Kalima.
New AI Summary fires again with a higher version number. Turn on Only the First Summary of a Recording if each recording should create exactly one page.
No. Notion only receives what the automation writes into it. The connection to Kalima belongs to Zapier, n8n or Make, and you can remove it in Kalima at any time.

Further reading

Related integrations

Connect Kalima and Google DriveSend meeting summaries to SlackAutomate Kalima with n8n

Start your meeting archive in Notion

Start for free, then connect Notion through Zapier on the Plus plan.

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