Privacy Mode
Use Kalima Privacy Mode to keep your transcripts out of screen shares and screenshots, so nothing leaks by accident, and learn how recordings stay on your device.
Sharing your screen should not mean sharing your transcripts. Privacy Mode keeps the Kalima window out of screen shares, screen recordings, and screenshots, so a transcript you have open never ends up in front of the wrong people by accident. Your screen recordings stay on your own computer.
What Privacy Mode does
When Privacy Mode is on, Kalima marks its windows as content-protected. Screen-sharing tools, screen recorders, and screenshot tools then cannot capture them. Apps like Zoom, Microsoft Teams, Google Meet, and Discord show a black rectangle where the Kalima window would be, while you still see the window normally on your own display.
This protects you from the most common leak: you share your whole screen for a presentation, and a transcript from another meeting, a client call, or a confidential interview is visible to everyone in the call.
Privacy Mode is about what your screen share shows. It controls whether other meeting participants can see the Kalima window when you share your screen. It does not change who can access a recorded session inside Kalima, and it does not change your obligation to inform participants when you record.
When to use it
Privacy Mode is useful whenever confidential text could be on your screen while others are watching:
- Presentations and demos: share slides or your full screen without exposing transcripts of other conversations.
- Recorded calls: keep your transcripts out of the saved meeting video.
- Accessibility: follow live captions privately while you present or collaborate.
Turn on Privacy Mode
Privacy Mode is off by default. You can switch it on whenever you need it.
Do a quick test share before your meeting: start a screen share in your meeting app (or a screen recorder) and confirm the Kalima window appears as a black rectangle there while you still see it normally.
Where it works best
Protecting a window from screen capture depends on your operating system, so the behavior can differ across platforms.
- Most reliable on Windows, where Kalima is consistently protected from screen shares, recordings, and screenshots.
- On other systems, behavior may vary depending on the screen-sharing or screenshot tool in use.
Treat Privacy Mode as a safety net, not a guarantee against every capture method. For genuinely sensitive content, also avoid sharing your full screen, and share a single application window instead.
Your recordings stay on your device
Screen and video recordings made with the desktop app are saved as local files in a recordings folder on your own computer. They are not automatically uploaded to the cloud. You can:
- Browse your recordings inside Kalima.
- Open the recordings folder directly.
- Play recordings back inside the app.
- Delete recordings you no longer need.
- Change the storage folder to a location you prefer.
Because screen and video recordings live locally, they do not count toward your cloud storage limit. Your transcripts and session data are still synced to your Kalima account as usual.
Frequently asked questions
Not if Privacy Mode is on. With it enabled, screen shares, screen recordings, and screenshots show a black rectangle where Kalima is, so your transcripts stay private to you. This works most reliably on Windows.
No. Privacy Mode is off by default. Turn it on in Settings under Privacy, in the Screen sharing section.
No. Privacy Mode only affects whether your Kalima window appears in a screen share or screenshot. It does not change session sharing, viewer access, or who can open a recorded session inside Kalima. Manage that from session sharing instead.
Privacy Mode is likely off. Open Settings, go to Privacy, and turn on Privacy mode in the Screen sharing section. Protection from screen shares is most reliable on Windows; if you are on another platform, share a single application window rather than your whole screen for sensitive content.
Screen and video recordings are saved as local files in a recordings folder on your computer, which you can change. You can list them, open the folder, play them back inside Kalima, and delete them. They are not automatically stored in the cloud.